Contents
4
Contents
40
Chapter 3: Creating and Managing Slides
40 About Adding, Deleting, and Organizing Slides
40
Adding Slides
42
Grouping Slides
42
Deleting Slides
42
Skipping Slides
43
Reordering Slides
43
Adding Slide Numbers
44 About Changing a Slide’s Theme, Master, or Layout
44
Changing a Slide’s Theme
45
Applying a New Master to a Slide
45
Customizing an Individual Slide’s Layout
46
Making the Same Change on Multiple Slides
47 Commenting on Slides
49
Chapter 4: Working with Text
49 Selecting Text
50
Deleting, Copying, and Pasting Text
50 Formatting Text Size and Appearance
50
Making Text Bold, Italic, or Underlined
51
Adding Shadow to Text
51
Adding a Strikethrough to Text
52
Creating Outlined Text
52
Changing Text Size
54
Making Text Subscript or Superscript
54
Changing Text Capitalization
55
Changing Fonts
55
Changing Text Color
56
Using Advanced Typography Features
57
Typing Special Characters and Symbols
58
Using Smart Quotes
58
Adding Accent Marks
58
Viewing Keyboard Layouts for Other Languages
59
Inserting a Nonbreaking Space
59
Adjusting Font Smoothing
60 Formatting Text Bullets and Numbering
61
About Free Text Boxes and Text in Shapes
61
Adding a Free Text Box
62
Putting Text Inside a Shape
63 Setting Text Alignment and Spacing
64
Aligning Text Horizontally
64
Aligning Text Vertically
65
Adjusting Spacing Within Text Box Borders
Contents
5
65
Setting the Spacing Between Lines of Text
66
Setting the Spacing Before or After a Paragraph
67
Adjusting the Spacing Between Characters
67
Aligning Text with Tab Stops and Paragraph Indentation
69
Presenting Text in Columns
70 Checking Your Slides for Textual Errors
70
Checking for Misspelled Words
71
Automatically Substituting Text
72
Finding and Replacing Text
73
Chapter 5: Working with Images, Shapes, and Other Objects
73 Importing Images
75
Automatically Reducing Images to Fit Your Slides
75
Replacing Theme Images with Your Own Media
76
Masking (Cropping) Images
78
Removing the Background or Unwanted Elements from an Image
79
Changing an Image’s Brightness, Contrast, and Other Settings
81 About Creating Shapes
81
Adding a Predrawn Shape
81
Adding a Custom Shape
82
Making Shapes Editable
87 About Manipulating, Arranging, and Changing the Look of Objects
87
Selecting Multiple Objects
88
Copying or Duplicating Objects
88
Deleting Objects
88
Moving Objects and Positioning Them on the Slide Canvas
94
Modifying Object Size, Orientation, Outline, and More
100
Filling Objects with Colors or Images
103
Copying an Object’s Style to Another Object
104 Working with MathType
105
Chapter 6: Adding Sound and Movies
105 Sound and Movie Types That Play in Keynote
106 About Adding Audio to Your Slideshow
106
Adding Sound to an Individual Slide
106
Adding a Soundtrack to a Slideshow
107
Recording a Voiceover Narration
109 Placing a Movie on a Slide
109
Placing a Picture Frame Around a Movie
110 Adjusting Media Playback Settings
111
Reducing the Size of Media Files
6
Contents
112
Chapter 7: Using Motion in Slideshows
113 Adding Transitions Between Slides
114
Tips for Creating a Magic Move Transition
115
Tips for Creating a Transition Using Text Effects
115
Tips for Creating a Transition Using Object Effects
115 About Animating Slides with Object Builds
116
Moving Objects on or off Slides Using Builds
117
About Animating Objects on Slides (Action Builds)
121
Building a Series of Images on a Single Slide (Smart Builds)
124
Reordering Object Builds
124
Automating Object Builds
125
About Animating Bulleted Text, Tables, and Charts
128
Creating Movie Builds
128
Copying or Removing Object Builds
130
Chapter 8: Using Hyperlinks in a Presentation
130 About Hyperlinks
130
About Making an Object into a Hyperlink
134 Creating Hyperlinks-Only Presentations
134 Underlining Hyperlink Text
135
Chapter 9: Creating Charts from Data
135 About Charts
138 Adding a New Chart and Entering Your Data
140
Changing a Chart from One Type to Another
140
Editing Data in an Existing Chart
141 Formatting Charts
142
Placing and Formatting a Chart’s Title and Legend
142
Resizing or Rotating a Chart
143
Formatting Chart Axes
146
Formatting the Elements in a Chart’s Data Series
148
Showing Error Bars in Charts
149
Showing Trendlines in Charts
150
Formatting the Text of Chart Titles, Labels, and Legends
150
Customizing the Look of Pie Charts
154
Setting Shadows, Spacing, and Series Names on Bar and Column Charts
155
Customizing Data Point Symbols and Lines in Line Charts
155
Showing Data Point Symbols in Area Charts
156
Using Scatter Charts
157
Customizing 2-Axis and Mixed Charts
157
Adjusting Scene Settings for 3D Charts
Contents
7
159
Chapter 10: Using Tables
159 Adding a Table
161
Adding Rows to a Table
161
Adding Columns to a Table
162
Deleting Table Rows and Columns
162
Resizing a Table
163 Typing Content into Table Cells
164
Selecting and Navigating Table Cells
165
Autofilling Table Cells
166
Editing Table Cell Contents
167 About Customizing the Look and Layout of Tables
167
Alternating Table Row Colors
168
Adding Table Header Rows or Header Columns
169
Adding Table Footer Rows
169
Merging Table Cells
170
Splitting Table Cells
171
Selecting and Moving Table Cell Borders
173
Filling Table Cells with Color or Images
173 About Using Tables to Sort and Process Data
174
Working with Numbers in Table Cells
174
Sorting Data in Table Cells
175
Using Conditional Formatting to Monitor Table Cell Values
178 Formatting Table Cell Values for Display
179
Applying the Automatic Format to Table Cells
180
Applying a Number Format to Table Cells
181
Applying a Currency Format to Table Cells
181
Applying a Percentage Format to Table Cells
182
Applying a Date and Time Format to Table Cells
182
Applying a Duration Format to Table Cells
183
Applying the Fraction Format to Table Cells
183
Applying a Numeral System Format to Table Cells
184
Applying the Scientific Format to Table Cells
184
Applying the Text Format to Table Cells
184
Using Your Own Formats for Displaying Values in Table Cells
8
Contents
200
Chapter 11: Viewing, Printing, and Exporting Your Slideshow
200 About Different Ways to Present Slideshows
200
Creating Self-Playing Presentations
201
Setting Slideshow Playback Options
202 About Rehearsing and Viewing Presentations
202
Adding Presenter Notes
203
Setting the Slide Size
203
Rehearsing Your Presentation
204
Viewing a Presentation on Your Computer’s Display
204
Viewing a Presentation on an External Display or Projector
207 About Controlling Presentations
208
Customizing the Presenter Display
210
Controlling a Presentation with the Keyboard
213
Playing Movies
213
Showing the Pointer During a Presentation
213
Using an Apple Remote
214
Using Keynote Remote
215
Using Other Applications During a Presentation
215 Printing Your Slides
217 About Exporting a Slideshow to Other Formats
217
Saving a Presentation in iWork ’08 Format
217
Sharing a Presentation Across Platforms
222
About Sending a Presentation to iLife Applications
225
Viewing a Slideshow in iChat Theater
226
Sending Your Keynote Document Directly to Mail
226 Sending Your Keynote Presentation to iWork.com public beta
230
Chapter 12: Designing Your Own Master Slides and Themes
230 Designing Master Slides and Themes
231 Using Master Slide Tools
232
Previewing Master Slides
232 About Selecting Master Slides to Customize
232
Duplicating a Master Slide
233
Importing a Slide or Master Slide
233
Creating a Completely Original Master Slide
233 About Customizing Master Slide Layouts
234
Defining Text Placeholders
234
Defining Media Placeholders
235
Defining Object Placeholders
235
Creating Background Elements on Master Slides
236
Adding Alignment Guides to Master Slides
236 Defining Default Attributes of Text and Objects
236
Defining Default Attributes of Text Boxes and Shapes
Contents
9
237
Defining Default Attributes of Imported Images
237
Defining Default Attributes of Tables
238
Defining Default Attributes of Charts
239 Defining Default Transitions
239 Creating Builds on Master Slides
240 About Custom Themes
240
Saving a Custom Theme
240
Creating a Theme from Scratch
241
Restoring Original Theme Attributes
242
Index
11
Tell your story effectively and dramatically with cinema-
quality presentations that are easier than ever to create
with Keynote.
To get started with Keynote, just open it and choose one of the predesigned
templates. Type over placeholder text, drag to add your pictures and movies,
and build amazing animations. Before you know it, you have a presentation that’s
a show stopper.
This user guide provides detailed instructions to help you accomplish specific tasks in
Keynote. In addition to this PDF file, other resources are available to help you:
Online video tutorials
Online tutorials at www.apple.com/iwork/tutorials/keynote provide how-to videos
about performing common tasks in Keynote. The first time you open Keynote, a
message appears with a link to these tutorials on the web. You can view Keynote video
tutorials anytime by choosing Help > Video Tutorials.
Pr
efac
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