Adding a New Chart and Entering Your Data
When you first create a chart, it appears on the slide canvas with placeholder data in
the Chart Data Editor. As you replace the placeholder data, the chart is immediately
updated to reflect your own data.
To create a new chart from your data:
1
Place a chart on the slide canvas by doing any of the following:
Click Charts in the toolbar and choose a chart type from the pop-up menu.
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138
Chapter 9
Creating Charts from Data
Chapter 9
Creating Charts from Data
139
Draw a chart on the slide canvas by holding down the Option key as you click
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Charts in the toolbar, and then choosing a chart. Release the Option key and move
the pointer over the canvas until it becomes a crosshair. Drag across the canvas to
create a chart that’s the size you want. To constrain the chart’s proportions, hold
down the Shift key as you drag.
Choose Insert > Chart > [
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chart type].
A chart appears on the canvas, which you can drag to move and resize, and the
Chart Data Editor opens, filled with placeholder data. The Chart Data Editor is a
window containing an editable table. This table will not appear on your slide during
presentation, but you will use it to enter your own data for the chart you’ve created.
These squares indicate
which color represents
each data series.
2
To enter your data into the Chart Data Editor, do any of the following:
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To edit the labels of rows and columns, double-click a label and then type.
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To add or edit the number in a cell, double-click it and then type.
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To reorder rows or columns, drag a row or column label to a new position.
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To add rows or columns, click Add Row or Add Column to place a row above the
selected row or a column to the left of the selected column. If no row or column is
selected, the new row or column appears at the bottom or right edge of the table.
(To see the new row or column, you may have to press the Return key or the Tab
key, expand the Chart Data Editor window, or scroll.)
Alternatively, select any blank cell, type your data, and then press Return. A new row
or column is automatically created.
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To delete rows or columns, select the row or column label, and then press Delete.
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To copy data from Excel, AppleWorks, or other spreadsheet applications, copy and paste
it into the Chart Data Editor.
3
To choose whether the chart’s data series are represented by rows or columns, click
the “Row vs. Column” button in the Chart Data Editor.
This button makes the
rows of data in the Chart
Data Editor the data series.
This button makes the
columns of data in the Chart
Data Editor the data series.
4
Customize the look of your chart.
To learn how, see “Formatting Charts” on page 141 and “Changing a Chart from One
Type to Another” on page 140.