Keynote - Sharing a Presentation Across Platforms

To create a QuickTime movie of your slideshow:

1

Choose Share > Export and then click QuickTime.

Choose the movie type.

Choose a compression
format to optimize movie
size and playback quality.

For self-playing movies
(Fixed Timing), set slide and
object build durations.

Play the movie once,

repeatedly (loop), or

forward and backward.

Select if the slideshow

includes transparency

you want to preserve.

Select to make the movie

play at full screen.

2

Choose an option from the Playback Uses pop-up menu:

Manual Advance: Viewers advance through the slideshow by clicking the mouse or
Play (in the QuickTime controls), or by pressing the Space bar on the keyboard.
Hyperlinks Only: Viewers advance through the slideshow by clicking hyperlinks.
Recorded Timing: If you recorded your slideshow (as described in “Recording a
Voiceover Narration” on page 107), your slideshow movie plays using the timing you
recorded.
Fixed Timing: Viewers can’t control how the slideshow advances; the slideshow plays
using the timing you specify in the next step.

3

If you choose Fixed Timing, specify how long slides appear and how long it takes to

complete object builds by typing values in the Slide Duration and Build Duration fields.
Slide Duration: How long each fully built slide remains on the screen after the last
object build is complete.
Build Duration: The number of seconds between the beginning of one build stage
and the next in each object build. There is no delay between the moment a slide first
appears on the screen and the first stage of an object build.

4

If you choose Fixed Timing, you can choose an option from the Repeat pop-up menu:

None: The slideshow plays only once.
Loop: The slideshow plays continuously.
Back and Forth: The slideshow plays forward all the way through, then backward to
the beginning, and so on.

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5

To make the slideshow appear on the whole screen rather than in a window, select

“Enter full screen mode when opened.”

6

Choose a playback quality and file size from the Formats pop-up menu:

Full Quality, Large: Preserves the best playback quality, but these movies are large and
are therefore more difficult to transfer through email or across the web.
CD-ROM Movie, Medium: Best if you’re using a CD to send the slideshow to another
viewer. These movies are high in quality but have somewhat smaller file sizes than full-
quality movies.
Web Movie, Small: Movies generally have poorer playback quality but are small
enough to be shared across the web or through email.
Custom: Choose your own QuickTime compression settings for video and audio so
that you can control the tradeoff between file size and quality.

7

To include the slideshow soundtrack or the recorded audio, select the appropriate

Audio checkbox.

8

If your slideshow has a transparent background you want to preserve in your

QuickTime movie, select “Include transparency.”
Some transitions might not work correctly with this option selected.

9

Click Next, type a name for your movie, choose a location in which to store it, and

click Export.

If the slideshow includes a soundtrack, two movie files are created. The file with
“soundtrack” appended contains only the audio and can be discarded.

When you export a self-playing slideshow as a QuickTime movie, note the following:

If the slideshow includes a soundtrack, the movie won’t end until the audio finishes.

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If your slideshow is a lot shorter than the audio, you might want to use a shorter
audio file.
If the slideshow contains an Exit Slideshow link, clicking it makes the movie exit full-

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screen mode.

Creating a PowerPoint Slideshow

You can convert Keynote documents to PowerPoint files that can be viewed and
edited by PowerPoint users on Windows or Mac OS computers.

To create a PowerPoint slideshow:

1

Choose Share > Export and then click PPT (PowerPoint).

2

Click Next.

3

Type a name and choose a location for the file, and then click Export.

PowerPoint doesn’t support some Keynote features:

Some bulleted text items may be lost. If you hide the bulleted text on a slide

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(by deselecting Body in the Slide inspector), it is deleted from the outline when
you export.
PowerPoint doesn’t support alpha-channel graphics, so if you use a photo cutout

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frame, the image behind it will appear in front. You may also notice slight variations
in other graphics.

Creating a PDF File

Your slideshow can be converted to a PDF file, which can be viewed or printed using
Preview, Adobe Reader or any PDF application.

If your slideshow contains hyperlinks, they are exported as active links in the
PDF document.

Here are ways to create a PDF file:
To create a PDF file that will be viewed only onscreen (not as a printed hardcopy),

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choose Share > Export and then click PDF. Select your options (for more information,
see “Printing Your Slides” on page 215), click Next, type a name and choose a location
for the file, and then click Export.
You can print PDF documents created using this method, but the document won’t
have printer margins. If you intend to print your PDF file, you might get better results
using the following method.
To create a PDF file that will be printed, choose File > Print, and then choose “Save as

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PDF” from the PDF pop-up menu. In the Save dialog, type a name, choose a location
for the file, and then click Save.

Exporting Slides as Image Files

You can export all your slides as image files in JPEG, PNG, or TIFF format.

To export slides as image files:

1

Choose Share > Export and then click Images.

2

Specify whether to create a file for every slide or only a range of slides.

3

To create a separate image for each build stage, select “Create an image for each stage

of builds.”

4

Choose an option from the Format pop-up menu.

The better the quality is, the larger the file size is.

5

If you choose JPEG format, use the Quality controls to specify a percentage between

low and high quality.

6

Click Next.

7

Type a filename, choose a location for the files, and then click Export.

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Each file is named filename.001, filename.002, and so on.
You can also send individual image files to iPhoto, as described in “Creating an iPhoto
Album” on page 223.

Creating an HTML Document

You can turn your slideshow into an HTML document that can be viewed with Safari or
another web browser. Viewers click hyperlinks to advance the presentation.

To export slides to an HTML document:

1

Choose Share > Export and click HTML.

2

Specify whether to export all slides or only a range of slides.

3

To create a separate image for each build stage, select “Create an image for each stage

of builds.”

4

To have a Home, Previous, and Next link added to each slide (as appropriate), select

“Include navigation controls.”

5

Choose an option from the Format pop-up menu to specify the image quality you want.

The better the quality is, the larger the file size is.

6

If you choose JPEG format, use the Quality controls to increase or decrease the

compression factor used for the export.

7

Click Next, type a filename, specify a location for the file, and then click Export.

Publishing to YouTube

You can send your slideshow directly to the YouTube website, where visitors can
watch your presentation as a movie. To publish to YouTube, you must be connected
to the Internet.

To publish your slideshow to YouTube:

1

Choose Share > Send To > YouTube.

2

Type your account name and password in the appropriate fields.

3

Choose a category from the Category pop-up menu.

4

In the Title field, type a name for your movie, and in the Description field, give your

movie a short description that viewers can read.

5

In the Tags field, you can type keywords to help people find your movie if they search

for it on the YouTube website.

6

Choose a movie size from the “Size to Publish” pop-up menu.

7

If you don’t want your movie to be seen by anyone but you or by viewers you’ve

designated, select “Personal video.”

8

Click Next.