Customizing the Presenter Display
If you have a dual-display configuration (one display for the presenter and another
for the audience), or if you want to rehearse your presentation using a single display,
you can view information that’s helpful to you as the presenter. For example, you can
configure your display to show you a clock, a timer, a preview of the next slide, and
other prompts. (Self-playing presentations cannot be used with the presenter’s view.)
Select the options
that appear on the
Click to rearrange the
windows on the
Select to view presenter
information on an
alternate display (during
a slideshow with a
Select to make the menu
bar red when a build is in
progress and green when
the build is complete.
You can specify which prompts appear in presenter’s view, and how they are arranged.
Before you customize the presenter’s view, you need to enable presenter’s view and
specify which of your two displays will show it.
To enable the presenter display:
Choose Keynote > Preferences, and then click Presenter Display.
Select “Use alternate display to view presenter information.”
In the Preferences window, you can also select the items that you want to appear
in the presenter display. But you can also select different options and make further
adjustments when you customize the presenter display.
Click Slideshow at the top of the Preferences window.
Select one of the following options at the bottom of the Preferences window:
Present on primary display: Shows the slideshow on the same display as the
Present on secondary display: Shows the slideshow on the display without the
To specify which items you want to have available in the Presenter Display, select them.
For a description of each option, see below.
Viewing, Printing, and Exporting Your Slideshow
Viewing, Printing, and Exporting Your Slideshow
To customize the presenter display:
Access the presenter display preview by doing any of the following:
Click the Customize Presenter Display button at the bottom of Presenter
Choose Play > Customize Presenter Display.
In the Customize Presenter Display window, select the options you want to see in the
Current Slide: Shows a preview of the slide that currently appears on the display that
the audience is watching. This can be useful if, for example, the slideshow is playing on
a screen behind you.
Build Markers: Appear as blue dots below the current slide preview, indicating how
many builds are on the current slide.
Next Slide: Shows a preview of the next slide.
Ready to Advance Indicator: Appears as a green or red bar across the top of the
Presenter Display, indicating when the current build is finished playing through and
the slide is awaiting a click from you to continue. Red means the slide is not yet ready
to be advanced; green means the slide is ready to be advanced.
Notes: Shows the presenter notes you’ve written to help prompt you with the
current slide. To learn about creating presenter notes, see “Adding Presenter Notes” on
Clock: Shows the current time according to your computer’s clock.
Timer: Lets you know how much time your presentation is taking, beginning from the
moment you advance to the next slide (not when you press Play). Select an option to
specify how you want to be timed:
Time Remaining: Indicates how much time is left for your presentation. Enter the
maximum time for your presentation in the adjacent field.
Elapsed Time: Indicates how much time has passed since you started to play
Drag the items on the screen to position them in the way you prefer.
To resize an item on the screen, drag its lower-right corner.
Accessing Additional Presenter Display Controls
You can change or adjust the items in the presenter display at any time during
a presentation. Additional slideshow controls are available to you through the
presenter’s view, making it easy to jump to any slide, pause your presentation on a
black screen, and more.
To access and use the presenter display controls:
To access the controls, move the pointer to the top edge of the Presenter Display
during your presentation.
A toolbar with four buttons drops down.
Slides: Displays thumbnail images of all the slides in the presentation in a strip along
the top of the screen. Drag the scroll bar below the slide thumbnail images to scroll
through the slides. Double-click one to jump to that slide, or type a slide number in
the “Jump to Slide” field and click Go (or press Return).
Black: Goes to black on the main presentation screen (same effect as pressing B
during your presentation). Click to restore the current slide image.
Options: Provides quick access to the following options:
Swap Displays: Reverses the display setup, so that the presenter display appears on the
screen where the slideshow was, and vice versa.
Scale Slides to Display: Adjusts the size of the slide so that it fills the screen as much as
possible, without changing its aspect ratio.
Customize Presenter Display: Allows you to select which items you want to appear on
the presenter display and to rearrange and resize them.
Help: Shows a list of keyboard shortcuts for controlling the presentation from