Keynote - Changing Views

Navigator View

Navigator view displays thumbnail images of each slide and is useful for slideshows
that contain a lot of graphics, tables, and other objects. This view provides a good
visual overview of your slides but you might not be able to read all the text in the
thumbnails.

Click the disclosure

triangle to show or hide

groups of indented slides.

Organize slides into

groups by indenting them.

To indent a slide, drag it or

select it and press Tab.

See the graphics on each

of your slides at a glance.

Display thumbnails in

different sizes.

Drag this handle down
to display master slides.

The slide selected here is
the one you are working on.

You can manipulate slides in the slide navigator to rearrange and organize your slides.

Here are ways to work with navigator view:
To show navigator view, click View in the toolbar and choose Navigator, or choose

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View > Navigator.
To rearrange or indent slides, drag them.

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To show or hide groups of slides (indented slides and their “parent” slide), click the

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disclosure triangles.
To enlarge or shrink the thumbnail images, click the button in the lower-left corner

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and choose a size.
To duplicate one or more adjacent slides, select them and choose Edit > Duplicate. The

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duplicates are inserted following the selected slides.
To copy and paste one or more adjacent slides, select them, choose Edit > Copy, select

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the slide after which you want to paste the copied slides, and choose Edit > Paste.
To show master slides (useful if you create your own master slides or themes), drag the

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handle at the top right of the slide navigator, or click View in the toolbar and choose
Show Master Slides. See “Designing Master Slides and Themes” on page 230 for details.

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Chapter 1

Keynote Tools and Techniques

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Keynote Tools and Techniques

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Outline View

Outline view is most useful for visualizing the flow of text-rich presentations. It displays
the title and bullet-point text of each slide in your slideshow. All the titles and bullet
points appear legibly in the slide navigator.

Outline view provides an easy way to order and reorder your bullet points as you
organize your presentation. You can add bullet points to existing text directly in the
slide navigator. You can also drag bullets from one slide to another, or drag them to a
higher or lower level within the same slide.

Drag bullets left or right to move
them to a higher or lower outline
level. You can even drag bullets
from one slide to another.

In outline view, you see the text in
titles and bullet points. You can add
or edit text directly in outline view.

Double-click a slide icon to hide its
bulleted text in the slide navigator.

Here are ways to work with outline view:
To show outline view, click View in the toolbar and choose Outline (or choose

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View > Outline).
To change the font used in outline view, choose Keynote > Preferences, click General,

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and then choose a font and size from the Outline View Font pop-up menu.
To print the outline view, choose File > Print. In the Print dialog, choose Keynote from

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the Copies & Pages pop-up menu, and then select Outline.

Light Table View

If your slideshow contains many slides and you want to see more thumbnails at the
same time, use light table view. You can easily reorder slides by dragging, as if the
slides were spread out on a photographer’s light table.

Here are ways to work with light table view:
To show light table view, click View in the toolbar and choose Light Table (or choose

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View > Light Table).
To enlarge or shrink the thumbnail images, click the button in the lower left of the

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window and choose a size.
To edit a slide or return to your previous view (navigator or outline), double-click a slide.

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In light table view, you can add, delete, duplicate, skip, and reorder slides just as you
can in navigator and outline views.

Full-Screen View

If you’re using Keynote in Mac OS X v10.7 (Lion) or later, you can view the application
window in full-screen view, to help you work without distractions. In full-screen view,
the Keynote window enlarges to fill the space of your entire screen, moving into a
separate space so that you can easily move between Keynote and your desktop.

To view Keynote in full screen:
Choose View > Enter Full Screen or click the Full Screen button in the top-right corner

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of the Keynote window (looks like two outward-facing arrows).

To exit full-screen view, do any of the following:
Choose View > Exit Full Screen.

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Move the pointer to the top of the screen to show the menu bar, and then click the

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Full Screen button in the top-right corner of the screen.
Press Escape on your keyboard.

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Chapter 1

Keynote Tools and Techniques